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Central Stores Purchase Organization (CSPO)

  • Overview
  • Checklist
  • Notifications
  • FAQs

Overview

  1. If there is a demand of items from 3 or more Government Departments, Rate Contract shall be made through Central Store Purchase Organisation (CSPO). The CSPO also shall be made Rate Fixation of Government Undertaking Institution / Co operations, Charity Commissioner approved Blind and Physically Handicapped institutions, Cooperative organisations and other approved institutions. For effective implementations of the GR the “Manual of Office Procedures for Purchase of Stores by the Government Departments” was published in 1978. Also, the policy, rules and comprehensive instructions are incorporated in the Government Resolution, Industries, Energy and Labour Department dated 2nd January, 1992. Accordingly, 29 items are approved for rate contract and quantity contract through Central Store Purchasing Organization (Annexure-IV Page-12). However, decision was made during the committee meeting held on 27th June, 2013 under the chairmanship of Hon’ble Chief Secretary that The Directorate of Industries are empower to make the Rate Contracts as per GR 1992 annexure-IV if there is requirement of three or more Government Departments / Local Bodies / Zilha Parishad. Presently, Rate Contract of only 6 items (Bicycle, Tarpaulin (Plastic), Tarpaulin (Canvas), Plastic Mat, Sewing Machine and Water filter cum Purifier) are being conducted.
  2. The Central Store Purchase Organisation facilitates for organized and smooth purchase of stores by Govt. Department / agencies. CSPO is headed by Development Commissioner (Industries) who is designated as Central Stores Purchasing Officer. The Development Commissioner (Industries) is assisted by the Joint Director of Industries (CSPO) and is supported by the Store Purchase Committee having constitution as under:
    1. Deputy Secretary (Industries): Chairman
    2. Deputy Secretary (Finance): Member
    3. Joint Director of Industries (CSPO): Member Secretary
  3. For the purchase of items required for elections, Deputy Secretary, Govt. Administration Deptt. / Deputy Chief Election Officer will be member of Committee. Urgent order purchase certificate will be obtained from Chief Election Officer.
  4. Rate Contract and Quantity Contract shall be done by e- tender process.
  5. The registration of approved supplier is processed at Central Store purchase Organisation.
  6. To give guidance regarding purchase policy to various government departments. The unofficial references from various department are answered by Central Store Purchase Organisation.
  7. Due to decentralisation of purchase activities, some departments are authorised to purchase the items which are required to them in bulk quantity. These departments have formed a purchase committee as per Govt. Resolution dt.02.01.1992 and the Joint Director of CSPO is the member of this committee.

The Contact details of the officers are:

  1. Development Commissioner (Industries),
  2. Directorate of Industries,
    II Floor, New Administrative Building,
    Madam Kama Road, Hutatma Rajguru Chowk,
    Opposite Mantralaya, Mumbai 400032.
    Tel: (022) 22028616 / (022) 22023584
    Fax: (022) 22026826
    E-mail: didci@maharashtra.gov.in

  3. Joint Director of Industries (CSPO),
  4. Directorate of Industries,
    II Floor, New Administrative Building,
    Madam Kama Road, Hutatma Rajguru Chowk,
    Opposite Mantralaya, Mumbai 400 032.
    Tel: (022) 22026755
    Fax: (022) 22026826
    E-mail: dicspo@maharashtra.gov.in

  5. Deputy Director Industries (CSPO),
  6. Directorate of Industries,
    II Floor, New Administrative Building,
    Madam Kama Road, Hutatma Rajguru Chowk,
    Opposite Mantralaya, Mumbai 400 032.
    Tel: (022) 22833949
    Fax: (022) 22026826
    E-mail: dicspo@maharashtra.gov.in

Benefits

Content Awaited.

Checklist of documents required for Registration

SN Necessary Documents (*)
1. Effective possession documents of office, godown premises such ownership documents/Property/tax bill/lease agreement/Leave & License agreement/rent receipts
2. License issued as partnership & Establishment Act
3. License issued as partnership deed/Certificate of Incorporation with Memorandum and Articles of Association regarding constitution of firm
4. If the firm is credited agent of manufacturers.
  1. Agency Agreement
  2. Authorization letter from the manufacturers, for each item for which the registration is sought.
5. Latest Income Tax Certificate issued by Income Tax Department
6. Electricity Bills for last month (In case the applicant is manufacturer)
7. Balance Sheets for last three years dully certified by C.A
8. State & Central Sales Tax Registration Certificate issue by Sales Tax Department along with Sales Tax Clearance Certificate (STCC) indication that the ST returns are filed up to last December
9. Instead of Small Scale Industries Registration Entrepreneurs have to apply Part-I Part-II Entrepreneurs Memorandum form which is acknowledgement by this Directorate
10. List & Details of Plant & Machinery installed, duly certified by C.A.
11. Details of Name & Address of Proprietor/Partners/Director
12. If the firm is on approved list of any undertaking of State/Central Government, Railways, Municipal Corporation etc., please furnish copies of registration certificates issued by respective authorities.
13. Copies of Sales bills
14. Registration/Enlistment Certificate issued by DGS & D
15. Willingness letter to furnish the payment of deposit of ₹ 10,000/- (₹ Ten Thousand only)
16. Government of Maharshtra VAT clearance certificate (Form 415)
GR's and Notifications
GR CSPO New Procurement Policy 30.10.2015 View Details
GR - 08.02.2000 View Details
GR - 02.01.1992 View Details

Frequently Asked Questions - CSPO

What is preamble of Purchase of Storesby the Government Departments?

The Government needs to buy different kinds of goods right from pin to motor vehicle. The purchasing of all these items centrally is known as "Central Stores Purchase Organisation". Previously, thousands of items has been purchased through this organisation. It was subsequently experienced by the Government that it was necessary to decentralize the process of Stores Purchase and therefore a committee was constituted vide GR, dated 21-2-1978. On the basis of recommendations of the Committee the Government further decentralize the process and issued a Resolution vide dated 2nd January 1992. The said resolution incorporates the comprehensive instructions for stores purchase. Also, The detailed procedure guidelines has been incorporated for giving preference to small scale industries and the public enterprises, etc.

What are the ways of Purchase of Stores by the Government Departments?

There are two ways of Purchase of Stores by the Government Departments:

  1. Rate Contract
  2. Quantity Contract
What is the difference between the Rate Contract and Quantity Contract?

Rate Contract: Rate Contract is a contract made by inviting the tender and accepting the rates specified therein, to supply of Stores at specified rates during the year.

Quantity Contract: The quantity is mentioned in the tender invited by the demanding Government Department as they are aware of their requirement. The period to supply the order has been mentioned in the tender. A contract made with the approved tenderer as per the specified rates, quantity mentioned in the tender is known as the Quantity Contract.

What is the meaning of "Two Envelope" method?

Tender is invited in two envelopes:

  1. Technical Bid
  2. Commercial Bid - The said envelopes are togetherly sealed in one envelope is known as two envelope system.
What is to be needed to become a approved Government supplier?

All firms (manufacturer / manufacturer agents / stockiest of imported Goods) are entitled for registration under Central Store Purchase Organisation. An application in the prescribed form needs to submitted by a supplier to the Central Store Purchase Organisation. The Conditions of registration are prescribed in the said form.

What are the benefits of above registration?
  1. There is no need invite the tender for purchase of stores amount below ₹ 50,000/- However, such purchase of stores should be made by calling Quotation from approved supplier who are registered under Central Store Purchase Organisation.
  2. Registered suppliers are exempted from payment of Earnest Money Deposit.
  3. Registered suppliers are exempted from payment of Security Deposit for purchase of stores upto ₹ 25,000/-.
Content owned by Directorate of Industries, Government of Maharashtra. Last Updated On: 11.02.2016